Document Translation Accuracy and Its Role in Adjustment of Status Cases

Document Translation Accuracy and Its Role in Adjustment of Status Cases

Adjustment of status applications often include documents issued outside the United States—birth certificates, marriage records, police clearances, or educational documents. While applicants may focus on gathering these records, the accuracy and presentation of translations can quietly determine whether a case proceeds smoothly or encounters delays.

This article highlights why document translation matters during adjustment of status and where applicants commonly run into trouble.

USCIS Requires Certified Translations

Any document submitted in a language other than English must be accompanied by a certified English translation. The certification must confirm that:

• The translation is complete and accurate

• The translator is competent in both languages

• No information was omitted or summarized

Unofficial or partial translations are a frequent cause of Requests for Evidence (RFEs).

Literal Accuracy Matters More Than Style

Immigration officers are not concerned with polished language—they are concerned with precision. Problems arise when translations:

• Paraphrase instead of translating word-for-word

• Omit stamps, notes, or marginal text

• Alter dates or formatting

• Interpret meanings rather than reflect exact wording

Even small differences can raise questions about authenticity or consistency.

Common Documents That Trigger Translation Issues

Translation problems most often appear with:

• Birth certificates listing parents differently

• Marriage certificates with annotations

• Divorce decrees with legal terminology

• Police certificates with coded language

• Educational records with grading systems

When translations lack clarity, officers may request originals, additional proof, or explanations.

Name Variations and Transliteration Challenges

Names translated from non-Latin alphabets often appear differently across documents. These variations can seem minor but may trigger identity questions if not explained consistently.

Clear translations help link all records to the same individual and prevent unnecessary scrutiny.

Self-Translations and Informal Help

Applicants sometimes rely on friends or relatives to translate documents. While well-intentioned, this approach can create risk if the translation lacks certification or contains inaccuracies.

USCIS does not require a licensed translator, but it does require accuracy and proper certification language.

Why Translation Review Benefits From Legal Insight

Deciding which documents require translation—and verifying that translations meet USCIS standards—requires attention to detail. Consulting an experienced Adjustment of Status Lawyer helps applicants:

• Confirm which documents must be translated

• Review translations for consistency

• Avoid unnecessary RFEs

• Address name or date discrepancies proactively

• Ensure documents support the overall case narrative

Legal review adds a layer of quality control before submission.

Consistency Across Translated and Original Records

Immigration officers often compare translated documents with other filings such as tax records, prior applications, or travel history. Consistency across all materials strengthens credibility and reduces follow-up requests.

Discrepancies—even when accidental—can slow processing.

Small Translation Errors Can Cause Big Delays

Many adjustment of status delays stem not from eligibility issues, but from technical documentation problems. Translation errors are among the most avoidable causes of RFEs.

Proper preparation at this stage saves time, cost, and frustration later.

Clear Records Support Confident Decisions

Adjustment of status cases rely on clarity and trust. Accurate translations help immigration officers understand an applicant’s history without confusion or doubt.

With careful preparation and guidance from a trusted Adjustment of Status Lawyer, applicants can ensure that foreign-language documents strengthen their case instead of creating obstacles.